Small Conferences, Courses or Symposia 

ISCBFM is accepting applications from active Society members for partial sponsorship of small conferences/courses that are related to the overall scientific goals of the society and of potential benefit to its members. 

1. Promote advancement of cerebrovascular science;
2. Attract talented young investigators to the field of cerebrovascular science;
3. Attract new members to the ISCBFM.

Meeting support is available for small meetings of up to 150 attendees for up to one and one-half days; exceptions will be considered on a case-by-case basis with proper justification. In even years, this support is available for free-standing small meetings that offer an in-depth focus on topics relevant to cerebrovascular science.  In odd years, this support is also available to satellite meetings affiliated with the biennial Brain meeting organized and supported by ISCBFM. Timelines of the corresponding calls for applications will be announced on the ISCBFM webpage and all requests should cover onsite activities (not online).

Support Available
ISCBFM will support up to 50% of the budget for meetings with total budgets up to $10,000. For meetings with budgets greater than $10,000, ISCBFM will support up to 33% of the total meeting budget, to a maximum of $25,000 per meeting.  Although each application for small meeting support will be considered on a case-by-case basis, exceptional justification must be provided to obtain support exceeding either 33% of the total budget, or $25,000. Expenses include costs such as venue, travel awards and registration. ISCBFM cannot support speaker honoraria. 

Proposal evaluation
Proposals submitted thorough the website will be evaluated by the Education Committee. Successful proposals will include evidence of agreement from proposed speakers.  A report with scores and recommendations will be sent to the Executive Committee that will render a final decision. All applicants will receive a decision email notifying the funding decision on their proposal together with a short summary of the evaluation.

Sponsorship award
The funded proposals will receive remuneration after the meeting following receipt of a detailed listing of meeting expenses and receipts. Expense reports must be sent to the ISCBFM managing office.

Post Meeting Summary
A post-meeting summary must include meeting materials that highlight ISCBFM support with final details on the number of attendees, final agenda, venue, speakers, travel bursaries awards, etc. This summary should be sent to the Education Committee within one month after the end of the meeting.


For conferences/courses to be held in even years (2024), there will be two submission deadlines:

Submission Date     Ed. Committee Rev    Final Decision/Award
September 15, 2023 September/October December 2023
February 25, 2024 March/April May/June 2024


Procedure to apply for financial support for ISCBFM

Eligibility: The applicant must be an active member of ISCBFM and must be on the Organizing Committee of the meeting requesting support.

Significance and Value to the Society: Describe the stated purpose of the conference/course and the scientific relevance in the field.  Describe how the topic/activities of the course will specifically benefit the Society as a whole and its members. Candidate courses should address the scientific priorities of the Society, in both scientific/conceptual as well as technical advances. The standard language must be English.

History of the conference/course: 
Is the currently proposed conference/course being held for the first time or has it been conducted prior to this application? Is this a one-time event? Are the proceedings of the conference/course made public either on a website or as a publication?

: What is the targeted audience of the conference/course?  How will the conference/ course benefit Society members and is there a pathway to bring new/junior members into the Society through participation in the conference/course. Include a specific plan as to how this conference will help expand Society membership.

Candidate courses should have a substantial, although not necessarily exclusive, appeal to young scientists, including a formal mentoring component in the agenda. Preference will be given to conferences/courses that have plans for both formal and informal interactions/mentoring between established senior investigators and young scientists. Preference will be given to conferences with plans to include minorities as well as young scientists from underrepresented areas. The Society will favor funding travel bursaries to young investigators or students, with encouragement to join the Society.

Faculty/Invited Speakers: Provide a list of invited faculty, indicating clearly whether they are confirmed or proposed, along with tentative topics. Candidate conferences/courses should include faculty from within the Society as well as senior investigators from outside but related fields in order to broaden the knowledge base of the Society. What is the international spread of the proposed faculty? What are the qualifications of the organizers, including previous history of organizing such conferences or courses? Take into consideration gender, geographic balance and different seniority levels.

Agenda: When is the meeting planned to take place and what is the planned duration of the conference/course? What is the proposed agenda for the entire duration? What are the titles of the sessions, the length of orals and the time for posters, if any? Are there plans to ensure both formal mentoring as well as ample informal interactions between senior investigators/faculty and young investigators. 

Venue: Describe the proposed venue for the conference/course including details of meeting room space, break out space, and dining space if relevant. If a multi-day event, will the housing be in close proximity to the meeting space? What are the arrangements for persons with disabilities? Are there arrangements for child care?

What is the proposed budget for the entire conference/course, what is the requested amount from the Society, and what is the secured co-funded budget? Will the support from the Society be earmarked for a specific expense category or dispersed for general expenditures?  Please provide specific justification for the budget in a separate file. Preference will be given to applications proposing ample support for young investigators/trainees, minorities, and individuals from underrepresented areas.

Active Members, submit your sponsorship application for 2024 meetings using the button below by Sunday, February 25th.